Our Moving Guide will help you prepare for your move and lessen your anxieties

  • Decide when you want to move. Summer months are the “peak” of the moving season so, if you can, plan to move in another period of the year and always book your move well ahead to secure the date you want to move
  • Decide what to move and what to leave behind :
  • our your home and create a list with 3 columns: items for moving company to move, items you’re going to move yourself, items you want to sell, give away or discard
  • Decide whether you want to do any packing or you want your items professionally packed:
  • If you choose to do your own packing we recommend you use professional materials and have everything packed and ready for loading when the moving van arrives. Remember that hazardous and perishable materials cannot be packed and moved by any moving company
  • Make it clear which packed items you will move yourself, leave behind or need to be moved by the moving company by marking each box accordingly
  • Decide the loading order of your items and mark each item or box accordingly
  • Decide whether you’re going to move your car or you need us to move it for you through a professional car carrier
  • Make transportation arrangements for your pet if you have one. Pet cannot be moved in a moving van
  • If you have plants, consider giving them to a friend or local charity. Most house plants will not live through being transported in a moving van
  • Make sure to back up all your computer files before moving if you plan to have the computer moved together with all your other items
  • On the day of your move make sure to be there to answer questions and sign paperwork that should list your items and their condition
  • Before the movers leave, make sure you do a final walkthrough of your home to be sure nothing has been forgotten.
  • For the day you move in your new home:
  • Make sure the house is ready before the van arrives
  • Be there to accept the delivery
  • Check your household goods as they unload and note on the van operator’s copy of the inventory any missing or damaged item
  • Let the crew know where you want your items to be placed (furniture, rugs, etc.)

Packing correctly is essential for protecting your items from damage and will make unpacking easier once in your new home

No matter what part of the house you’re packing, what you’re moving or how far you’re going, make sure you have all the necessary material to organize and safeguard your belongings. If you’re confused about which professional material you need, don’t worry, the list below of moving boxes and their purposes will help you determine the appropriate boxes for your belongings:

1.5 cu. ft. carton: Small carton (Size: 16″ x 10″ x 10“) for heavy items such as books, files, music CDs and DVDs/video tapes
3.0 cu. ft. carton: Medium utility carton (Size: 18″ x 14″ x 12″ ) often used for pots and pans, toys, and small appliances
4.5 cu. ft. carton: Large carton (Size: 20″ x 20″ x 15“) used for bulky items, such as linens, towels or toys
6.0 cu. ft. carton: X-large carton (Size: 23″ x 23″ x 16“) for large, bulky, or lightweight articles, such as pillows or large lampshades
Dishpack (or China Barrel): Heavy duty carton used for dishes/china, crystal and glassware
Double-wall carton: Extra protective cartons made especially for fine china, crystal, and other high-value, hard to replace items
Wardrobe carton: (Size: 20″ x 20″ x 34″) A “portable closet” that keeps clothes or draperies hanging on a built-in bar
Mirror carton: Several sizes of telescoping cartons for framed pictures, mirrors or glass
TV carton: Several sizes for TV size between 32” and 70”
Mattress carton: Available in queen/king, double, single (twin) and crib sizes. A separate carton is necessary for box springs
Besides moving boxes you will also need:
Bubble wrap: Ideal for moving and protecting fragile items
Stretch wrap: A special plastic covering that safely adheres to furniture and protects it from snags, tears, and dirt
Packing tape and markers

You can find professional packing material at: or or or

When you pack, make sure to place a layer of protection at the bottom of the box as well as on top of everything once the box is filled; wrap any fragile item in a protective layer of bubble wrap and also wrap anything that you think could damage something else. Make sure to fill the empty space in the box with packing materials. Seal the boxes with tape and label each box so you can find everything more easily when you unpack. Try to keep the contents of each room packed separately.


Estimated Cost of Service
The probable cost/estimate of your move is based on the weight of your shipment, the distance of your move, and any other additional services that you may need.

There are 2 types of estimates:

1. Binding/Not-To-Exceed Estimate
The customers know in advance how much their move is going to cost as long as the items actually moved are the same as the estimate inventory and no additional service has been required.

2. Non-Binding Estimate
The customers will receive a pricing guideline based on the inventory of their household goods. There is no contractual commitment to the estimate, and the final cost of the move will be determined after the goods are loaded and weighed. By law the final cost cannot be more than 10 percent above the price of an estimate.

Shipment Protection Options
1. Full-Value Protection
The protection amount is calculated at a rate of $6 per pound multiplied by the estimated weight of the shipment (i.e. $6 x 5000 lbs= $30,000). This amount represents the carrier maximum liability for the entire shipment in the event that any items is lost or damaged.
2. High Value Inventory
The high value inventory form is used for items with a value higher than $100 per pound (antiques, coins collections, paints etc.)
3. Minimum Liability Option
This protection option is available at no extra cost. The protection amount is calculated at a rate of $0.60 per pound per article. The carrier maximum liability for the entire shipment will be calculated at a rate of $0.60 per pound multiplied by the estimated weight of the shipment (i.e. $0.60 x 5000 lbs= $3,000).

More information can be found on the following Agencies Websites
Federal Motor Carrier Safety Administration (FMCSA): | Phone: (800)-832-5660
Department Of Transportation: | Phone : (855)-368-4200
American Moving & Storage Association (AMSA): | Phone : (888) 849-AMSA (2672)

Affordable USA Movers : MC # 945837 USDOT # 2867211 8000 Towers Crescent Drive Suite 1350 Vienna VA 22182

Disclaimer: Moving & Relocation Services, Inc (DBA Affordable USA Movers) is a federally authorized Household Goods Moving Broker and lead generation company that does not transport household goods but arranges for such transportation by an authorized Household Goods Motor Carrier. Moving & Relocation Services, Inc (DBA Affordable USA Movers) is not a motor carrier, does not own moving trucks and will not act as a carrier in any way during your move. Moving & Relocation Services, Inc. (DBA Affordable USA Movers) estimates are based either on its own tariff rates or on the tariff rates of contracted household goods motor carriers included in its network. All tariff rates are available for public inspection upon request.